This post was written by Dorota Turlejski from the CCLA Technology Committee.

Tiny Scanner

Cost: free (with option for upgrade for $4.99)

Features/ uses: Scanner “on the go”

Category: Document management, Collaboration, Document storage, Transaction Management

Where to find: search for “Tiny Scanner” in the Apple Store if you have an iPhone, and Google Play if you have an Android.

Apple icon:                            Android icon:

 

 

 

 

 

 

This app turns your Android or iPhone/iPad into a portable document scanner, meaning that you can travel and scan without having to bring a very heavy scanning machine along with you! This can be very useful because taking photos with your phone does not provide the clarity and resolution you may need.

The app is password-protected and it auto-adjusts the images scanned in (because there is no feeder to flatten paper out), in order for them to appear as if they came from an office-size scanner.

You can set the app to automatically upload the documents into your Google Drive or you can e-mail and fax documents straight from the app, wherever you are.

For example, you go see your client outside the office to have them sign an agreement.  You can provide your client a copy of the signed agreement as soon as it is executed.  You take the signed document, scan the pages and e-mail it straight from your phone/tablet to your client.  In the meantime, an electronic version is stored in your Drive so that you don’t have to ask your assistant to scan the documents in when you go back to the office.

The main value-added of the app is that it produces documents looking like scanned documents and not like images taken with a phone.  The app is indispensable for lawyers working from home or sole practitioners who spend a lot of time on the road and not much time in the office.

It is not efficient to use Tiny Scanner to scan very large volumes of paper.  A self-feeding scanner would be more appropriate.  For the majority of paperwork, up to 30 pages a document, Tiny Scanner is a great solution.

This post was written by Dorota Turlejski from the CCLA Technology Committee.

Would you like some Graphic Design made easy? Canva provides ready-to-use templates for any form of communication that requires a visual component. As long as you are online, it is very easy to use the Canva search engine to find a template most closely connected to what you’re trying to do. You get to provide content in a way a visual artist or a graphic designer would without actually hiring one.

Canva gives you access to over a million photographs, graphics and fonts and 50,000 templates for various types of visual outputs.  For example, say, you wanted an appealing first page of a presentation you will be showing at the first CCLA Technology Lunch and Learn entitled, “Lawyering while Travelling.” You go to www.canva.com, click on the “Find templates” tab, pick “Presentations”, and you are provided with some subcategories.  I picked the “Simple” subcategory and chose from the available options. I thought this template might work nicely:

All I had to do is replace the information provided in the template.  The result is:

       

Simple! You can then save it on your desktop, and you have the option of saving in “pdf” or “jpg” format, and the file is ready to be uploaded into your presentation.  

The great parts about Canva are that it is cost effective, you can get a visual that looks good very quickly, and you can easily transfer the created file onto whatever file you are working on.  

Some drawbacks are that the tool is dependent on the speed of wireless connection, and that you have to get comfortable with the copy and paste functions and how they are used to replace content in the templates. Also, there is paid content on the templates that you need to watch out for. You can add paid elements or take them out of the templates. The paid content is worth paying for as it blends in well with the whole template and each element or image is usually no more than $1 or $2 (USD).   

Category: Graphic Design Software

This post was written by Christiane Saad from the CCLA Technology Committee.

Lawyers can use Evernote to collect, organize, access, and manage data, as well as collaborate in day-to-day law practice.

In addition to supporting digital and handwritten notes, Evernote’s Web Clipper allows saving articles and web pages, taking screenshots and bookmarks sites directly from the web browser to store and organize. Evernote’s strength lies in its organizational features, like its notebooks, stacks, tags, and powerful searching tools, making content easily accessible everywhere. Further, features such as reminders and checklists aid in daily work projects, keeping users informed and on top of deadlines while providing teams with workspaces with in-app discussions, knowledge discovery, and presentation mode.

Evernote is also a great place to scan, store, manage and search business cards. With the Premium option, it’s possible to digitize and connect your card to your LinkedIn profile. In the legal practice, Evernote may also be used to organize firm’s policies, procedures, and checklists as well as legal research or precedents.

In terms of security, Evernote allows two-step verification and a pass code lock for mobile devices. However, just like any other cloud based system, it’s a question of risk and how much the user is willing to accept. In terms of data ownership, data protection and data usage, you can read Evernote’s policies to verify compliance with your needs.

Evernote is available for Microsoft Windows, on Android, iOS, web and has a Chrome extension. It’s also available for the Apple Watch and Android Wear. While these apps don’t have full functionality, it’s possible to receive notifications, create notes, check off to-dos, and search using voice command.

Currently, the free account provides only up to 60 MB data and is limited to two devices. However, the premium or business version offers more features with an affordable upgrade. To learn more: https://evernote.com/compare-plans.

Categories: Note-taking, Collaboration, Productivity